When creating an important and large document, it is very important to make a table of contents in it, so that the reader can easily navigate the commercial proposal, instruction or description of the solution provided to him. For easy creation of the content of the document in Word, there is a built-in tool called the “Table of Contents”, using which it will not be difficult to make a table of contents of the document, which automatically changes if the contents change.
To do this, insert an element into the document "Table of contents" and change the format of the headers so that the item "Table of contents" I understood what elements of the text to insert into the content of the document.
To insert an item "Table of contents" go to menu "Links-Table of Contents" and select the format most suitable for you (Fig. 1).
An element will appear in your document "Table of contents", which you can rename or move to another place in your document (Fig. 2).
In order for the necessary elements to appear in your content, you need to select the corresponding item in the text and assign them a heading style. To do this, go to the menu Home Styles and specify the style of the header (Figure 3).
By default, Heading 1, Heading 2, and Heading 3 differ from the level of nesting in the table of contents - you can easily deal with this by doing a little experiment. After a little effort, the table of contents of your document may look like this (Fig. 4):
These settings for creating the table of contents are the default settings in Microsoft Word. If you wish, you can easily change both the styles of the table of contents and headings, as well as the level of nesting of the table of contents.
Preparing to create a table of contents
At the preparatory stage, before the table of contents appears on a separate page of your document, it is necessary to highlight the points for the future table of contents in the text itself. This is done using header styles. They are standard and created by the author himself. Marking the table of contents involves a series of steps:
- Select a piece of text that should be included in the table of contents. For example, when writing term papers and dissertations this will be the name of chapters and paragraphs. The titles of the chapters will be headings of the first level, and paragraphs - headings of the second or third level.
- In the "Home" menu (in Word 2007 or 2010) on the "Styles" tab, select the desired option from the built-in styles, for example, "Heading 1", "Heading 2", etc.
- In the same way, we highlight all the supposed table of contents.
Create a table of contents
After you have selected all the necessary table of contents, including headings of all levels, you can begin to create a table of contents:
- We click in that place of the document where we want to place the table of contents. As a rule, this is a separate page, immediately after the cover page.
- In the "Links" menu on the "Table of Contents and Indexes" tab, click the arrow under the "Table of Contents" item and select the desired style. The table of contents will be compiled automatically in the place of the old woman where you left the cursor blinking.
- If it is necessary to force an entire table of contents to be updated, or only page numbers to be updated, we right-click in the table of contents of the table of contents and select the "Update" item.
You can create styles yourself using the “Save selected fragment as a new express style ...” button. In this case, the process of creating a table of contents will occur as follows:
- We click in that place of the document where we want to place the table of contents.
- In the "Links" menu on the "Table of Contents and Indexes" tab, click on the "Table of Contents" and select "Add a Table of Contents".
- Select "Options".
- Among the “Available Styles”, choose the one that was applied to the headings in the text.
- Next to the name, indicate the level (an integer from 1 to 9).
- If there are several styles, we repeat the last two steps for each style.
- Confirm your actions with the OK button.
- We collect the table of contents according to the type of document (paper or web document).
We also recommend that you read our article - How to make content in Word.
Create a simple table of contents in Microsoft Office Word 2007/2010
The easiest way to explain this is with an example.
Create a document with several sections, each of which will have its own name (Fig. 1):
In order for the Word program to "understand" that the titles of the chapters are the points of the future table of contents, it is necessary to apply a special style to each title "Headline". To do this, highlight the name of the chapter (future menu item) with the mouse. After that, on the tab "home"Word Tools Ribbons, in the"Styles"Select style"Heading 1"(Fig. 2):
After that, the appearance (style) of the selected header may change. You can manually give it the style you need. For example, you can specify black again for it (after applying the “Heading 1” style, the color changes to blue). These changes will no longer affect whether Microsoft Word 2007 will include this item in the future Table of Contents or not. The main thing is to specify the style, as shown in Figure 2.
The same thing needs to be done with all the headings in the document.
For convenience, you can select all the headers at once and apply the “Heading 1»To all headings at once. To do this, highlighting the desired title, press the "Ctrl"And do not release it until you highlight the next heading. Then release the "Ctrl", Scroll through the document to the next heading and again by pressing"Ctrl", Select it. This will allow you to apply the “Heading 1” style immediately to all chapter titles in the document.
Now that you’ve applied the “Heading 1” style to all headings, you can begin to create a Table of Contents. To do this, move all the text one page down by placing the mouse cursor in front of the text of the first line of the document. And hold the "Enter”Until the text moves one page down.
Now position the cursor at the beginning of the very first line of the document. A table of contents will be created here. Click the "References"Word Tools Ribbons and in the"Table of contents"(The left part of the tape) click the"Table of contents"(Fig. 3):
A drop-down list opens with different table of contents options.
Choose “Auto-assembled table of contents 1"(Fig. 4):
At the beginning of your document, an automatically compiled Table of Contents (Fig. 5) appears with the indicated page numbers for each chapter.
But Figure 5 shows that the page number for all sections is the same. This happened because we placed all the headings on one page, and then moved everything down one page. Add line breaks between sections to see how the automatic numbering of sections in the table of contents works. This is also important because here we show how to update the table of contents.
After adding an arbitrary number of line breaks between sections, return to the Table of Contents.
Move the mouse to the word "Table of contents»And click on it with the left button (Fig. 6):
The following window will appear (Fig. 7):
In this window it is proposed to choose: update only page numbers of chapters of a document or update the full table of contents (chapter headings and their composition). To exclude misunderstandings, we suggest always choosing “Refresh Entire". Select the indicated item and press the "OK».
The result of updating the Table of Contents is shown in Figure 8:
Creating a multi-level table of contents in Microsoft Word 2007/2010
Creating a multi-level table of contents is not much different than creating a regular one.
To create a multi-level table of contents in Microsoft Word, we add several subitems to one of the chapters of our example. To do this, hold down the “Ctrl»And left-click on any item in the table of contents. Word will automatically move the cursor to the selected chapter.
Add a few subheadings as shown in Figure 9:
Then highlight the name of each subheading and on the tab “home»Word Tools Ribbons in the“Styles"Select style"Heading 2"(Fig. 10):
Now go back to the Table of Contents. Move the mouse to the word "Table of contents"And click on it with the left button, in the window that appears, select"Refresh Entire"And click"OK».
Your new table of contents with two heading levels should look something like this:
This completes the instructions for creating Table of Contents (content) in Microsoft Office Word.
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