Useful Tips

Sample Progress Reports


An industry analysis report is a document that evaluates a specific industry and its companies. An industry analysis report is often included in a business plan, because in it, using a detailed study of competitors, products and consumers, the author shows how an individual company can gain an advantage in the selected industry. This guide will help you go through the three main steps to creating a good report: research, analysis and perspectives.

Who needs it

This question is asked by the performer who received the task of reporting. Most often, company employees feel almost offended by such demands. But everything makes sense.

Firstly, the report on the work done is needed by the contractor. Not a formal, but an interested attitude to this process will allow you to find bottlenecks and weaknesses in your qualifications. So, the directions in which it is possible (and necessary) to develop are determined. After all, we all learn from our mistakes.

Secondly, the leader needs this. The progress report allows you to objectively assess the quality and speed of solving the tasks. Thanks to this document, many questions will disappear - from the most primitive “what you do all the time” to the complex “why should I exchange your computer for a more modern one”. Since the report will indicate that it takes a lot of time to save changes to the document. And it does not depend on the contractor - outdated office equipment cannot work faster. Actually, that's why the feeling is created that the employee drinks tea all the time - he just waits until the operation is completed.

And the question: “Why do I need to write a report on the work done in a month?” By itself is incorrect. Because the accumulation of statistical information and filling in the databases makes sense for strategists, and not for operational staff. It’s just easier for them to solve a problem than to talk about methods for solving it.

What to write

Examples of progress reports indicate that you need to write in great detail. Everything that seems to be a trifle or insignificant movement can turn out to be a key element in the performance of specific functions. But understanding this will come only after studying a few written reports.

If the work is of a routine nature, for example, reconciliation of documents and identification of discrepancies, then it makes sense to develop a tabular form. In this case, again, at the beginning, the table should be very detailed and contain many columns, over time, the need for some columns will disappear, and the report form will take a normal (read - reasonable) form.

In some cases, compiling a report on the work done (for example, teachers), one cannot formally approach the issue of introspection. Indeed, in addition to the planned educational and methodological load and the study of the necessary material, the school is also engaged in educational activities. This requires a special approach to the preparation of the document: it is necessary to understand the reasons for the lag of a number of students, to find ways to interest children in their subject. And at the same time, one cannot forget about successful (and even gifted) students.

Report Objectives

For the correct preparation and minimum time costs, it is necessary from the very beginning to decide for what purpose and for what a report on the work done for the year is being written. We will name the most popular:

- justification of the real benefits of a specific position in the organization,

- confirmation of the qualifications of an employee,

- a demonstration of the effective work of management,

- obtaining funding for the next reporting period,

- obtaining consent to the development of directions (ideas),

- justification for spending allocated resources and finances, etc.

The well-known formulation - the correct formulation of the problem provides 50% of the solution - works in this case too. The better we understand why a report is needed, the easier it is for us to write it. Up to the point that the document "for show" does not require us to be creative. And time consuming.

Document structure

If the company does not have a developed reporting form, then you have to develop it yourself. Knowing the purpose of the document, it is necessary to consider its structure. Examples of progress reports allow us to conclude that a clear and simple outline is needed.

At the very beginning, the purpose and logic of the presentation of information should be explained. Explain the sequence of presentation and make a table of contents. For the table, it is necessary to give a brief explanation of why this form is chosen.

Within sections and subsections, the unity of presentation should also be adhered to. So the document will be more understandable, as a result, it is easier to read. In a report for a long period of time, illustrations in the form of charts and graphs that will facilitate perception are quite appropriate. But here you need to adhere to the rule of the "golden mean": continuous text, as well as exclusively visual materials, tire very quickly.


For the average employee, perhaps the most difficult to write is the terminology and wording. The pathos report will look unnatural and will cause a negative reaction from the management. Too simple formulations (25 documents, for example) are also pushed away by the reader.

But you should avoid patterns. The only exception is the document that no one will ever read. We sometimes encounter such tasks, but in this article we are interested in real (not created for pro forma) reports.

In any case, you should not talk only about achievements. To emphasize them, it is necessary to talk about the difficulties that had to be encountered during the work. Among other things, complexity analysis is a matter of thought for managerial optimization. Examples of progress reports indicate that you should not use streamlined phrases such as “poor condition”, “difficulties encountered”, etc. It is better to call everything by their proper names: “broken copy machine”, “lack of access to the Internet”, “lack or untimely receipt of information from the related department. ” All this allows you to adequately and objectively assess the situation prevailing in the company.

Evaluation of the results

Each result should be confirmed by numbers. This concretization provides an understanding of the dynamics of development.

In addition, you must specify the criteria for evaluating the results. Will it be the previous reporting period (if it is a quarterly report, for example) or, conversely, the percentage value of fulfilling the set goals, is decided by the author of the document.

In general, indirect indicators can tell a lot about the process of solving assigned tasks. For further analysis, there is also a ton of information. From determining labor costs to understanding the correct goal setting.

From problem to solution

Most reports are prepared on the basis of a description of the progress of work. The winning document is the one in which the problem-solution relationship is clearly traced. The reader immediately understands what techniques and equipment (if necessary) the performer used for timely and high-quality performance of the task.

In even more detail, the compiled chain “a specific problem — the causes of its occurrence — the setting of tasks — the solution” immediately suggests the need to present a daily report in tabular form. Moreover, the names of the graphs are already known. The information presented in this way is easy to read and analyze.

Presentation of quantitative indicators

In cases where the report consists mainly of digital data, the tabular form can just be very difficult to understand. A continuous stream of numbers literally tires the reader in a few minutes. Another thing is multi-colored charts and graphs. They are clear, understandable, easy to read.

Each chart needs a comment. In addition, it is necessary to indicate how the various graphs are interconnected, an explanation of cause and effect relationships will further facilitate the analysis of the report.

If material resources were expended during operation, you should not simply list them all. Instead, the acquired goods should be indicated. The dry phrase: “Office equipment purchased” will sound completely different if you write: “2 jobs were created, which allowed to increase the output of the department.”

How to draw up a document

Despite the fact that there is no single form of compilation, a report on the work done can be drawn up in accordance with GOST, which defines the main criteria for scientific work. It spells out the requirements for formatting, type and size of the font, etc.

As for the readability of the document, there are a few tips:

- try to have no more than 5 sentences in one paragraph,

- key indicators can be highlighted in font or color,

- break the text so that the table or graph does not occupy the entire page, be sure to leave room for comments on them,

- Make a clear and concise summary of the report.

These tips will help facilitate the perception of your report, which means that they will initially set up the reader to be loyal to the author of the document. Imagine that you are the boss. And make the report as it would be useful and interesting to read to you.

How to write an analytical report?

The title page contains information about the artist. He is the first page of the work, its “face”. The content describes the structure of the report and page numbers of each section. In the introduction, it is necessary to give arguments in favor of choosing a topic, the relevance of the study, and list the methods and methods used to study the problem. The introduction provides an analysis of the sources that were used in the study of the topic. It is important not to forget about the goals and objectives set during the work on the analytical report.

The main part of the report, as a rule, contains several sections and subsections logically interconnected. In each chapter or paragraph, material should be clearly and clearly expressed. Do not forget about references to the used literature.

Conclusions about the work done are concluded. It is necessary not only to list the results of the study, but also to give explanations for each of them. The list of sources used is compiled alphabetically. An analytical report for the year may contain applications, they include large information blocks, each of which must be accompanied by a link in the text. Documents and sources used in its preparation are attached to the report: tables, charts, diagrams, graphs and others.

Problem analysis

The main secret of the correct preparation of the analytical report is to conduct an in-depth analysis of a specific problem. A description of its outcome should be clear and supported by argumentation. Drawing parallels, comparing the phenomena, we can draw qualitative conclusions from the study. Compliance with simple tips will help to draw up an interesting and reliable analytical report on GEF in the shortest possible time.

How to set a goal?

The goal must be formulated briefly and as accurately as possible. In terms of meaning, it expresses the main task facing the specialist, and the expected results. For example, the pedagogical goal should be aimed at the development of the child, the appearance of the expected result must be evaluated and measured. The task helps to concretize and develop the goal - these are actions for its implementation, which are listed in order in the report. Thus, the process of achieving the goal is divided into stages. They are formulated as tasks: mastering the technology, creating a system of work, monitoring and other actions.


The analytical annual report should reflect all areas of activity provided for by work plans and journals. The analytical report of the teacher on the Federal State Educational Standard (or teacher) includes qualitative and quantitative indicators for each type of work. It can combine several types of analysis.

  • Comparative - a comparison of phenomena that are common in nature and general characteristics. It is required to compare external, internal signs and conditions of efficiency.
  • Analysis of the structure reveals the role and significance of one or more factors for the successful functioning of the structure.
  • Correlation is the establishment of the dependence of one element on another. Interconnection can occur in a situation, in a process or system. "Correlation" is translated from Latin as "the interdependence of phenomena."
  • Functional is a characteristic of an object in terms of its functions and the identification of their relationship.
  • System - allows you to identify the structure and methods of interconnection of objects.
  • Deterministic allows you to establish causal relationships between phenomena, events, objects.
  • A critical analysis is the identification of the pros and cons of an activity or person.

Analytical part of the report

The analytical part describes the results of labor. For the teacher, this is self-development, the development of pedagogy in theory and practice, the results of the education of pupils.

The report provides the result and criteria for its evaluation. Among the latter, procedural and effective indicators are distinguished. The process include:

  • professional activities
  • realization of one’s own professional potential,
  • organization of activities and communication,
  • means of influence that promote or impede the achievement of the goal.

The effective indicators include the achieved results in quantitative and qualitative terms. They are priority in assessing performance. Therefore, the author of the report needs to correlate the results achieved with the subject of design.

Design part

The design part indicates the problem situations, difficulties that the specialist encountered in the process of his activities. The directions and stages for improving the work, the problem, the topic, the object and the subject of the next reporting period are painted.

In the final part, one evaluates one’s own analytical activity, outlines areas for self-development, and plans for self-improvement in the professional direction.

Educator Analytical Report

The significance of the teacher is confirmed during the certification. This event allows you to set the qualification level of the teacher. In order to provide the professional community with the results of their work, it is necessary to draw up an analytical report of the teacher. Assessment of the results of professional activity can be carried out in the inter-certification period.

The teacher’s analytical report is a document summarizing the results of professional activity for a certain period. This form allows you to systematically study your own activity, its effectiveness, adjust the work, open new opportunities for self-development. In the report, the teacher analyzes the results of the work and its effectiveness. The results of their work are evaluated in accordance with the goals and objectives set in the period. The purpose of the analytical report is to conduct introspection and self-assessment of the teacher’s professional activities over the past period.

Psychologist report

The professional activity of a psychologist, as well as a teacher, requires constant analysis of their own actions and the characteristics of the people with whom he works. The conclusions made allow the specialist to design the following steps to improve his work. The analytical report of the psychologist is secondary and is based on general data obtained on the basis of operational or current analysis of the measures taken.

The object of the report is the activity of a psychologist: examinations, prevention, diagnostics, research, corrective, developmental measures. The subject is the analysis of professional actions, the study of properties or indicators.

When compiling a report, the teacher-psychologist must observe the principles of anonymity and confidentiality, that is, he provides information in the form of general results. Analysis of the tasks performed involves a description of the difficulties encountered, problems that, as a rule, become tasks for the new academic period. New analysis tools allow you to register the prospects for further work.

References and conclusions

A statistical report for the reporting period established by the organization is attached to the psychologist’s analytical report. Data in the form of conclusions and results by type of activity are in addition to the service documentation. Conclusions on areas of work may include:

  • individual psychodiagnostics,
  • group psychodiagnostics,
  • individual developmental or correctional work,
  • group developmental or correctional work.

The conclusion can be made in free form or on the basis of standard forms.

Educator's Annual Report

The teacher’s analytical report for the year contains the following sections:

  • General characteristics of the group.
  • The results of the implementation of educational programs. Preparatory activities for the school and its priorities. The formation of a child's personality. In the course of which activities are the goals achieved? Это разнообразная игровая, коммуникативная, трудовая, познавательно-исследовательская, продуктивная, музыкально-художественная деятельность. Направления работы для воспитателя.
  • The teacher’s analytical report for the year should contain an answer to the question of what was achieved in terms of physical, cognitive-speech, social-personal, artistic and aesthetic development of children.
  • Activities with children and their brief description.
  • Report on the results of work with children. Project activities.

What are the criteria used to evaluate the report?

  1. Is the relevance of the topic justified? There should be regulatory materials confirming the importance of the topic, evidence of the need for its development.
  2. Is the problem grounded, the contradictions to which the analytical report is directed? Report purpose, task hierarchy.
  3. Assessment of the content of the report. General cultural, methodological, regulatory justification, socio-economic efficiency and psychological and pedagogical basis.
  4. Partnership system.
  5. Results, their analysis and evaluation, correlation with goals, objectives and forecast.
  6. The level of information culture of the presentation of results. How is the analytical report of the DOW?
  7. The prospects and applicability of the report in practice in professional activities.

Certification and protection of the analytical report

Report protection can be a form of certification. The presentation will take from 10 to 15 minutes, plus answers to questions from experts. What should be included in the report?

  1. Analysis of recommendations from the previous certification.
  2. The problem, its wording and relevance with links to new documents.
  3. The object is what will be investigated, reality (level of knowledge, upbringing, educational process, etc.).
  4. The subject is something with which they influence the change of an object (teaching methods, activities, tasks, approaches, etc.).
  5. The wording of the topic should include the subject and object, showing their relationship.
  6. The goal is a result that is expected to be concrete and simple (creating conditions).
  7. Tasks (actions to achieve the goal).
  8. A hypothesis (it is not always required, sometimes just a planned result) is the scientific justification of the way to achieve the goal, an idea, a central thought.
  9. Strategy and mechanisms for achieving goals. The analytical report of the educator on the Federal State Educational Standard (or teacher) suggests a story about what the teacher did throughout the period before certification to achieve the goal. This is the largest and most important point. Here you need to talk about all your actions and show that the work was carried out in the system.
  10. The result, that is, what is actually obtained. The parameters and criteria for evaluating the result are determined by the specialist who compiles the report (they are declared for the purpose).
  11. Public speeches on the topic, printed works and other provision of experience.
  12. Conclusion, conclusions: whether the goal has been achieved, to what extent, what has been done, what has been proved, what is the significance of the work.